Music Nova Scotia Job Opportunity - Conference Coordinator 

Deadline for Applications: June 28, 2019 5:00 PM

Term will be July 8, 2019 - November 30, 2019

Looking to work in the music industry? If so, this is an exciting opportunity for you! Music Nova Scotia is in the process of arranging a contract hire under the provincial Job Creation Partnerships (JCP) program. The Job Creation Partnership (JCP) is a program designed to support projects that will provide LMDA eligible participants with meaningful work experience that will improve their employment prospects.  While project activities should benefit both the participant and the community, the focus of JCP is to aid participants in acquiring work experience that will assist them in finding full time employment.

This position is offered as part of the Job Creation Partnerships program of the Government of Nova Scotia. The JCP program must only be used to assist eligible individuals who:

  • are Canadian citizens or permanent residents legally entitled to work in Canada
  • meet the definition of an insured participant
  • are approved by Employment Nova Scotia under Section 25 of the Employment Insurance Act as LMDA eligible participants who are active EI claimants and
  • have a Return to Work Action Plan that identifies that the JCP work experience being considered supports a reasonable occupational goal for them.

To be LMDA eligible for Job Creation Partnership you must meet one of the following:

  • have a current Employment Insurance (EI) claim
  • have had an EI claim that ended within the last 60 months
  • have been employed with gross insurable earnings of $2000 or higher annually, in at least 5 of the last 10 years.
  • Other criteria may apply.

View the full details on the JCP program here

Job Title: Conference Coordinator 

Location: Halifax, NS 

Hours: 5 months – 37.5 hours weekly, with some evenings and weekends

Job Description:

The Conference Coordinator will provide support for the conference component of Nova Scotia Music Week 2019. Under the supervision and direction of the Conference Manager and the Events Manager, the Conference Coordinator will work independently and will liaise with the committee members and stakeholders to deliver the project. This person's main focus will be managing the volunteer base, coordinating delegate registration for NSMW.

Primary duties:

  • Assist in the coordination of NSMW conference seminars and workshops
  • Manage volunteer scheduling  (100+ volunteers) & Transportation
  • Oversee volunteer intake and liaise with the local Host Committee Volunteer Coordinator
  • Maintain accurate registration, contact and transportation databases
  • Coordinate registration campaigns
  • Monitor event registration
  • Set up, operate, and supervise the registration desk onsite
  • Conduct and enter data from evaluations from conference participants

Additional duties:

  • Adhere to the project's critical path and update it weekly
  • Prepare registration reports as requested
  • As requested, attend project activities and respond to any conference inquiries onsite during the events
  • Provide assistance in the distribution of NSMW promotional materials prior to and onsite
  • Contribute to the project's final report
  • Instruct volunteers for any conference related activities
  • Attend all professional development educational workshops Music Nova Scotia produces during employment period

Required Qualifications:

  • Strong organizational skills
  • Attention to detail
  • Strong literacy skills (reading/writing/comprehension/spelling & grammar)
  • Strong proficiency in Excel, Word
  • Strong interpersonal skills

Recommended Qualifications:

  • Event/conference production/management experience
  • Experience in human resources or hospitality
  • Mac OS X experience
  • Google Apps (Gmail, Drive) experience
  • Music industry experience
  • Nonprofit experience
  • Ability to work well in groups
  • Comfort in a fast-paced environment

Apply through application link only, please attach your resume in PDF format when applying. 

Music Nova Scotia is an equal opportunity employer; thank you for your interest, only those who are selected for an interview will be contacted.

For more information, please contact:

Lisa Stitt

Interim Executive Director / Operations