Music Nova Scotia Job Opportunity: Events and Marketing Manager

Location: Music Nova Scotia
 2169 Gottingen Street
 Halifax, Nova Scotia
 B3K 3B5

Supervisor: Executive Director

Hours: 37.5 per week; occasional weekend/evening work in response to special events

Salary: To commensurate with experience

Benefits: A medical plan is available for all full-time employees of Music Nova Scotia; The Events and Marketing Manager is entitled to this plan on a cost share basis, 50% paid for by the employee and 50% paid for by Music Nova Scotia.

Vacation: 3 weeks and statutory holidays

Job Summary

Working under the direct supervision of the Executive Director, the Events and Marketing Manager is responsible for the production and marketing of all Music Nova Scotia special events and signature properties including Nova Scotia Music Week. The Events and Marketing Manager is responsible for the overall management and marketing of this signature event.

International music industry conference experience is also considered an asset. The Events and Marketing Manager will work directly with the Executive Director in supporting exporting initiatives for Music Nova Scotia members.

Self-motivation and independence balanced with a team orientated approach with a commitment to the values and policies of Music Nova Scotia must be demonstrated.

Some travel is required.


Responsibilities
• Provide logistical and creative support for Music Nova Scotia special events and signature properties (NSMW)
• Coordination of juries for Music Nova Scotia member showcasing opportunities
• Budget planning for Music Nova Scotia special events and signature properties
• Contract negotiations with artists and vendors
• Special event and signature properties technical production coordination
• Special event and signature properties marketing and partnership fulfillment
• Design of Requests for Proposals for various 3rd party services required for special event and signature properties production
• Assisting the Executive Director with the preparation of funding applications and final reports for special events and signature properties
• Assisting the Executive Director with development of exporting opportunities for Music Nova Scotia members
• Preparation of reports for the Executive Director upon request
• Any other duties within the scope of the organization to be agreed upon in consultation with the Executive Director Required Skills/Qualifications

Required Skills/Qualifications
• Bachelor’s degree in Marketing or Public Relations a preferred asset
• Excellent working knowledge of Google Docs, Microsoft Office (Word, Excel, and PowerPoint) and various project planning software
• Excellent working knowledge of Mac OS
• Knowledge of local, regional, national, and international music industry
• Managing events in a fast paced environment
• Experience in artistic and technical production
• Knowledge of government and corporate funding relationships
• Understanding of exporting cultural products from Nova Scotia
• Budget planning and management
• Excellent communications, time management, and organizational skills
• Knowledge in the development and execution of event marketing plans
• Experience with Photoshop, Illustrator, content management platforms and email marketing tools
• Knowledge of multiple social media channels and social media strategies
involving Facebook, Twitter, Instagram and Snapchat
• Knowledge and experience in the tenants of traditional marketing (print and
radio)
• Experience writing press releases
• Must have the ability to work creatively with limited resources

How to Apply
To apply please click the following link:
https://podio.com/webforms/20708183/1421474

APPLICATION DEADLINE: Wednesday, April 25, 2018 no later than 5:00 PM
Only those selected for an interview will be contacted.

Music Nova Scotia Employment Equity

Music Nova Scotia will proactively engage measures to eliminate discrimination and to reverse the historic under-representation within its workforce of:

  • Indigenous peoples (especially Mi’kmaq)
  • Members of racialized minority groups (especially historic African Nova Scotians)
  • Persons with disabilities
  • Women 
  • Persons belonging to sexual orientation and/or gender identity (SOGI) minority groups 

Music Nova Scotia Equal Opportunity Employer

Except in the context of equity in employment, there shall be no discrimination in employment at Music Nova Scotia on any ground prohibited by the Canadian Charter of Rights and Freedoms or the Nova Scotia Human Rights Act.

Music Nova Scotia is committed to providing employees with a work environment free of discrimination and harassment. All employment decisions at Music Nova Scotia are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, age, physical disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, family or parental status. Music Nova Scotia will not tolerate discrimination or harassment based on any of these characteristics. Music Nova Scotia encourages applicants of all ages.

Music Nova Scotia Office Closure

The Music Nova Scotia Offices will be closed from Friday, March 30th - Tuesday, April 3rd. Have a great long weekend!

Music Nova Scotia Job Opportunities - JCP Program

Conference Coordinator, Festival Production Coordinator, Marketing Coordinator, International Delegates Coordinator
Deadline for Applications: April 6, 2018
Term will be May 1, 2018 - December 1, 2018
 
Have you collected Employment Insurance in the past three years? Looking to work in the music industry? If so, this is an exciting opportunity for you! Music Nova Scotia is in the process of arranging another series of contract hires under the provincial Job Creation Partnerships (JCP) program. The JCP program is designed to create positions that will provide unemployed, insured participants with opportunities to gain meaningful work experience.

This position is offered as part of the Job Creation Partnerships program of the Government of Nova Scotia. To be eligible for participation in Job Creation Partnerships, you must be an unemployed individual ("insured participant") as defined by Section 58 of the Employment Insurance Act. This means that you are an individual for whom:

  • an unemployment benefit period has been established or has ended within the three years prior to the date of requesting assistance; or
  • a benefit period that included a maternity or parental claim has been established within the five years prior to the date of requesting assistance, after which you remained out of the labour market in order to care for a newborn or newly adopted child and are now seeking to re-enter the labour force.

View the full details on the JCP program here
 


Job Title: Conference Coordinator 
Location: Halifax, NS 
Hours: 7 months – 37.5 hours weekly, with some evenings and weekends

Job Description:
The Conference Coordinator will provide support for the conference component of Nova Scotia Music Week 2018. Under the supervision and direction of the Event Manager and the Executive Director, the Conference Coordinator will work independently and will liaise with the committee members and stakeholders to deliver the project. This person's main focus will be managing the volunteer base, coordinating delegate registration for NSMW.

Primary duties:

  • Assist in the coordination of NSMW conference seminars and workshops
  • Manage volunteer scheduling (100+ volunteers)
  • Oversee volunteer intake and liaise with the local Host Committee Volunteer Coordinator
  • Maintain accurate registration, contact and transportation databases
  • Coordinate registration campaigns
  • Monitor event registration
  • Set up, operate, and supervise the registration desk onsite
  • Conduct and enter data from evaluations from conference participants

Additional duties:

  • Adhere to the project's critical path and update it weekly
  • Prepare registration reports as requested
  • As requested, attend project activities and respond to any conference inquiries onsite during the events
  • Provide assistance in the distribution of NSMW promotional materials prior to and onsite
  • Contribute to the project's final report
  • Instruct volunteers for any conference related activities
  • Attend all professional development educational workshops Music Nova Scotia produces during employment period

Required Qualifications:

  • Strong organizational skills
  • Attention to detail
  • Strong literacy skills (reading/writing/comprehension/spelling & grammar)
  • Strong proficiency in Excel, Word
  • Strong interpersonal skills, especially conflict resolution

Recommended Qualifications:

  • Event/conference production/management experience
  • Experience in human resources or hospitality
  • Mac OS X experience
  • Google Apps (Gmail, Drive) experience
  • Music industry experience
  • Nonprofit experience
  • Ability to work well in groups
  • Comfort in a fast-paced environment

Apply through application link only, please attach BOTH your cover letter and resume when applying. 
 


Job Title: Festival Production Coordinator 
Location: Halifax, NS 
Hours: 7 months – 37.5 hours weekly, with some evenings and weekends

Job Description:
The Festival Production Coordinator will provide logistic support for the showcasing component of Nova Scotia Music Week 2018. Under the supervision and direction of the Event Manager, the Festival Production Coordinator will work independently and will liaise with committee members and stakeholders to deliver the project. This person's main focus will be assisting with the production of all showcasing performances.

Primary duties:

  • Update the critical path for the event, update regularly, and assign tasks to team members based on deliverables
  • Assist in the production of all showcasing performances
  • Maintain accurate contact, biographical, and production information for artists/groups
  • Assist with the recruitment of multigenre and regional artists and groups
  • Prepare submissions for jury meetings
  • Liaise with the Festival Technical Director to advance production details with showcasing artists
  • Oversee contracting of showcasing artists
  • Update website with showcasing related information via Marcato Festival
  • Communicate registration needs, including delegate pass information, to the Conference Coordinator
  • Conduct and data enter evaluations from artists/groups

Additional duties:

  • As requested, attend project activities and respond to any showcasing inquiries onsite during the events
  • Instruct volunteers for any showcasing related activities
  • Provide assistance in the distribution of NSMW promotional materials prior to and onsite
  • Monitor event registration
  • Set up, operate, and supervise the registration desk onsite
  • Contribute to the project's final report
  • Attend all professional development educational workshops Music Nova Scotia produces during employment period. 

Required Qualifications:

  • Strong organizational skills
  • Strong proficiency in Excel, Word
  • Attention to detail
  • Strong literacy skills (reading/writing/comprehension/spelling & grammar)
  • Ability to work well in groups
  • Comfort in a fast-paced environment 

Recommended Qualifications:

  • Event/conference production/management experience
  • Music industry experience                 
  • Mac OS X experience
  • Google Apps (Gmail, Drive) experience
  • Nonprofit experience
  • Comfort in a fast-paced environment

Apply through application link only, please attach BOTH your cover letter and resume when applying.   
 


Job Title: Marketing Coordinator
Location: Halifax, NS
Hours: 7 months – 37.5 hours weekly, with some evenings and weekends
                                                                       
Job Description:
The Marketing Coordinator will provide support for the marketing and promotions component of Nova Scotia Music Week 2018. Under the supervision and direction of the Member Relations/Operations Manager, the Marketing Coordinator will work independently, and will liaise with the committee members and stakeholders to deliver the project. This person's main focus will be assisting in the delivery of a high quality marketing strategy and campaign.
                                                                       
Primary duties:

  • Book radio, print, and website ads                               
  • Assist in creation of advertising campaigns
  • Update website and social media
  • Coordinate event signage
  • Coordinate production of all event collateral                         
  • Lead local host community street team
  • Onsite event partnership fulfillment (signage etc.)
  • Market research 

Additional duties:                                                                             

  • Participate in all project committee meetings
  • Adhere to the project's critical path and update it weekly             
  • As requested, attend project activities and respond to any event inquiries onsite during the events
  • Provide assistance in the distribution of NSMW promotional materials prior to and onsite
  • Contribute to the project's final report
  • Instruct volunteers for any promotion related activities       
  • Monitor event registration
  • Set up, operate, and supervise the registration desk onsite
  • Attend all professional development educational workshops Music Nova Scotia produces during employment period.                                                                           

Required Qualifications:

  • Strong organizational skills
  • Strong literacy skills (reading/writing/comprehension/spelling & grammar) Critical thinking
  • Attention to detail
  • Ability to work well in groups                                        
  • Comfort in a fast-paced environment
  • Social media awareness & proficiency

Recommended Qualifications:                                                                                                                        

  • Mac OS X experience
  • Google Apps (Gmail, Drive) experience
  • Proficiency with Adobe suite of products (Photoshop, InDesign)
  • Music industry experience                                   
  • Nonprofit experience                                                       
  • Experience in marketing or public relations
  • Media (TV/Radio) experience
  • Event production/management experience
  • Basic HTML experience
  • Marcato Festival experience                                    
  • Proficiency with social media productivity tools (TweetDeck etc.)
  • Previous office environment experience                          
  • Proficiency in Word, Excel

Apply through application link only, please attach BOTH your cover letter and resume when applying.   
 


International Delegates Coordinator
Location: Halifax, NS
Hours: 7 months – 37.5 hours weekly, with some evenings and weekends

Job Description:
The International Delegates Coordinator will provide support for the conference component of Nova Scotia Music Week 2018. Under the supervision and direction of the Event Manager and the Executive Director, the International Delegates Coordinator will work independently, and will liaise with the host committee members and stakeholders to deliver the project. This person's main focus will be fulfillment of travel and hospitality requirements for our international delegates. 

Primary Duties:

  • Communicate with international delegates regarding their travel needs 
  • Ensure to confirm availability plus convey tentative itinerary to respective traveler for approval
  • Coordinate and prepare daily itineraries for guest delegates using cloud based project management applications
  • Review travel associated invoices as well as statements for accuracy for Accounts Payable
  • Prepare master hotel rooming list for staff, board, crew, sponsors and guest delegates
  • Liaise with host hotel staff and maintain accurate accommodation database

Additional Duties:

  • Adhere to the project's critical path and update it weekly
  • Prepare travel reports as requested
  • As requested, attend project activities and respond to any conference inquiries onsite during the events
  • Provide assistance in the distribution of NSMW promotional materials prior to and onsite
  • Monitor event registration
  • Set up, operate, and supervise the registration desk onsite
  • Contribute to the project's final report
  • Attend all professional development educational workshops Music Nova Scotia produces during employment period

Required Qualifications:

  • Strong organizational skills
  • Attention to detail
  • Strong literacy skills (reading/writing/comprehension/spelling & grammar)
  • Strong proficiency in Excel, Word
  • Strong interpersonal skills, especially conflict resolution
  • Must demonstrate accuracy and thoroughness           

Recommended Qualifications:

  • Event/conference production/management experience
  • Experience in human resources or hospitality
  • Mac OS X experience
  • Google Apps (Gmail, Drive) experience
  • Music industry experience
  • Nonprofit experience
  • Ability to work well in groups
  • Comfort in a fast-paced environment

Apply through application link only, please attach BOTH your cover letter and resume when applying.   
 
Thank you for your interest, only those who are selected for an interview will be contacted.

Music Nova Scotia Employment Equity

Music Nova Scotia will proactively engage measures to eliminate discrimination and to reverse the historic under-representation within its workforce of:

  • Indigenous peoples (especially Mi’kmaq)
  • Members of racialized minority groups (especially historic African Nova Scotians)
  • Persons with disabilities
  • Women 
  • Persons belonging to sexual orientation and/or gender identity (SOGI) minority groups 

Music Nova Scotia Equal Opportunity Employer

Except in the context of equity in employment, there shall be no discrimination in employment at Music Nova Scotia on any ground prohibited by the Canadian Charter of Rights and Freedoms or the Nova Scotia Human Rights Act.

Music Nova Scotia is committed to providing employees with a work environment free of discrimination and harassment. All employment decisions at Music Nova Scotia are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, age, physical disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, family or parental status. Music Nova Scotia will not tolerate discrimination or harassment based on any of these characteristics. Music Nova Scotia encourages applicants of all ages.


For more information, please contact:
Lisa Stitt
Member Relations / Operations Manager
902-423-0291
musicnovascotia.ca

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