Music Nova Scotia Job Opportunities - International Delegates Coordinator (JCP Program)

Music Nova Scotia Job Opportunities

International Delegates Coordinator

Term will be May 7, 2017 - December 2, 2017


Have you collected Employment Insurance in the past three years? Looking to work in the music industry? If so, this is an exciting opportunity for you! Music Nova Scotia is in the process of arranging another series of contract hires under the provincial Job Creation Partnerships (JCP) program. The JCP program is designed to create positions that will provide unemployed, insured participants with opportunities to gain meaningful work experience.

This position is offered as part of the Job Creation Partnerships program of the Government of Nova Scotia. To be eligible for participation in Job Creation Partnerships, you must be an unemployed individual ("insured participant") as defined by Section 58 of the Employment Insurance Act. This means that you are an individual for whom:

  • an unemployment benefit period has been established or has ended within the three years prior to the date of requesting assistance; or
  • a benefit period that included a maternity or parental claim has been established within the five years prior to the date of requesting assistance, after which you remained out of the labour market in order to care for a newborn or newly adopted child and are now seeking to re-enter the labour force.

View the full details on the JCP program here

International Delegates Coordinator
Location: Halifax, NS
Hours: 7 months – 37.5 hours weekly, with some evenings and weekends

Job Description:
The International Delegates Coordinator will provide support for the conference component of Nova Scotia Music Week 2017. Under the supervision and direction of the Event Manager and the Executive Director, the International Delegates Coordinator will work independently, and will liaise with the host committee members and stakeholders to deliver the project. This person's main focus will be fulfillment of travel and hospitality requirements for our international delegates. 

Primary Duties:

  • Communicate with international delegates regarding their travel needs 
  • Ensure to confirm availability plus convey tentative itinerary to respective traveler for approval
  • Coordinate and prepare daily itineraries for guest delegates using cloud based project management applications
  • Review travel associated invoices as well as statements for accuracy for Accounts Payable
  • Prepare master hotel rooming list for staff, board, crew, sponsors and guest delegates
  • Liaise with host hotel staff and maintain accurate accommodation database

Additional Duties:

  • Adhere to the project's critical path and update it weekly
  • Prepare travel reports as requested
  • As requested, attend project activities and respond to any conference inquiries onsite during the events
  • Provide assistance in the distribution of NSMW promotional materials prior to and onsite
  • Monitor event registration
  • Set up, operate, and supervise the registration desk onsite
  • Contribute to the project's final report
  • Attend all professional development educational workshops Music Nova Scotia produces during employment period

Required Qualifications:

  • Strong organizational skills
  • Attention to detail
  • Strong literacy skills (reading/writing/comprehension/spelling & grammar)
  • Strong proficiency in Excel, Word
  • Strong interpersonal skills, especially conflict resolution
  • Must demonstrate accuracy and thoroughness           

Recommended Qualifications:

  • Event/conference production/management experience
  • Experience in human resources or hospitality
  • Mac OS X experience
  • Google Apps (Gmail, Drive) experience
  • Music industry experience
  • Nonprofit experience
  • Ability to work well in groups
  • Comfort in a fast-paced environment

Apply through application link only, please attach BOTH your cover letter and resume when applying.   

Music Nova Scotia is an equal opportunity employer; thank you for your interest, only those who are selected for an interview will be contacted.

For more information, please contact:
Lisa Stitt
Member Relations / Operations Manager

Tunes at Noon Summer Concert Series Call for Submissions

Downtown Halifax Business Commission (DHBC), in partnership with daVinci College and Music Nova Scotia, is once again seeking submissions from performers for the 10th Annual Tunes at Noon, a summer concert series featuring Nova Scotian performers of all genres of music on Wednesdays, Thursdays, and Fridays, from July 5 to September 1.

"Tunes at Noon is celebrating its 10th anniversary," said Paul MacKinnon, DHBC Executive Director. "Downtown employees as well as visitors look forward to the concert series every summer. The performers bring Grand Parade alive and the music creates a welcoming atmosphere for Downtown Halifax. We're proud we've been able to provide this opportunity for the past 10 years."

The call for submissions seeks musicians available to perform a full, hour-long concert. Tunes at Noon concerts will be held on July 5, 6, 7, 12, 13, 14, 19, 20, 21, 26, 27, 28, August 2, 3, 4, 9, 10, 11, 16, 17, 23, 24, 25, and September 1, from 12:00 noon to 1:00 pm in Grand Parade in Downtown Halifax. This call for submissions is open to all genres of music. Performances will be acoustic in nature with no backline provided. Tunes at Noon will provide the following:

  •  PA + sound equipment (set-up and tear-down): mixer (12 analog channels and 14 channels total), 2 main speakers, 2 monitors, 4 mics, 4 stands, 4 DI's, and cables
  •  Sound engineer
  •  Flat rate of $250 (tax included) per act
  •  Marketing and promotion
  •  An opportunity to perform a midday concert in historic Grand Parade

To express interest in this opportunity, performers must send the following to Helen Wright at

  •  A short bio
  •  Artist website (may consist of Reverbnation, Bandcamp, Sonicbids, YouTube, SoundCloud, official artist website, etc.). Any website is acceptable, but it must house music that can be easily found and played for the selection committee.
  •  A list of dates, in the noted time period, when the artist would be unavailable to perform
  •  Stage plot
  •  Contact information (phone number, email address, mailing address)
  •  Name and address to make cheque payable to

Deadline for submissions is Friday, May 19, 2017, by 12:00 noon.

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For more information, please contact:
Ivy Ho, Director of Communications
Downtown Halifax Business Commission
Tel: (902) 428-5433

Office Closure April 14-17

Our offices will be closed from April 14-17, re-opening Tuesday, April 18th.



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