NSMW 2024 Request for Proposals: Technical Director Services
(May 9, 2024 – Halifax, NS) Nova Scotia Music Week 2024 (NSMW), to be held in Wolfville, Nova Scotia from November 7-10, is now requesting proposals for Technical Director Services.
The successful applicant/company will take overall responsibility for overseeing all technical requirements for NSMW 2024 with input from the Music Nova Scotia Executive Director and the Music Nova Scotia Events and Strategic Development Manager (herein defined as Principals).
Please quote your fee in its entirety. Include transportation, per diems, and other out-of-pocket costs.
DO NOT include accommodations. Music Nova Scotia provides accommodations through partner properties and pre-negotiated rates. Music Nova Scotia recommends you quote a daily fee, times the number of days required. Please include one on-site visit before the event.
The deadline to submit your proposal is Thursday, May 23rd, 2024 at 11:59 pm AT.
The following is a list of events and associated responsibilities (may be subject to change):
Showcases: Define and produce RFP for sound and light equipment including backdrops/piping/drape and other extraneous supplies. Define and produce RFP for sound and light operators (may be supplied by successful company on approval).
Music and Industry Awards: Available for consultation with Events and Strategic Development Manager for technical and backline needs.
Conference Seminars: Available for consultation with the Events and Strategic Development Manager for all technical/operator needs and secure same.
Opening Reception: Available for consultation with principals for all technical/operator needs and secure same.
Late Night Stage/Closing Reception/Other Event (TBD): Available for consultation with the principals for all technical/operator needs and secure same.
Backline: The Technical Director in consultation with the principals will define and produce the RFP for backline services for all components at all showcasing venues.
Labour and Scheduling: The Technical Director will procure and schedule all technical and support crews, including Stage Managers, Stagehands, Loaders, etc., and will coordinate load-ins/load-outs with venue operators, trucking companies, principals, etc.
NSMW Technical Director, in conjunction with the principals, is responsible for other requirements such as sourcing professional and/or volunteer stage managers and identifying experienced volunteer stagehands, backstage managers, and assistants.
Please note that the NSMW 2024 volunteer base can supply all runners and non-technical personnel. This event provides an opportunity for volunteers to learn more about the industry, and gain hands-on experience by performing roles that are essential to the live performance sector. The NSMW Technical Director must uphold a safe learning environment for everyone and be willing to communicate, instruct, and interact with many staff and volunteers.
The Technical Director position requires excellent multi-tasking and communications skills.
Principals will negotiate all final contract(s) with the supplier(s).
Important Notes: The successful applicant must be prepared to work within a defined budget and must be available for onsite consultation as needed before the event and during the week of November 4 - 11, 2024.
A comprehensive written report to the Executive Director is expected within one month following the event.
Criteria:
The total cost of the proposal, including all transportation and out-of-pocket costs.
The experience and reputation of the person/company.
References.
Please submit a written proposal to the Events and Strategic Development Manager, Dana Beeler dana@musicnovascotia.ca with the subject line: NSMW 2024 RFP Proposal.
Please attach resumes, CVs, and other supplementary documents to your proposal.
Music Nova Scotia will acknowledge all proposals at the time of receipt and may contact the company for further information to assist in its deliberations. All respondents will be informed of the selection decisions should Music Nova Scotia proceed with any one or more of the proposals. Please note that the lowest cost proposal may not necessarily be chosen as the winner.
By issuing this RFP, Music Nova Scotia has made no commitment that it will form a contractual relationship with any of the respondents. Music Nova Scotia retains the absolute discretion to use the information submitted to it in any manner it chooses. Notwithstanding the foregoing, Music Nova Scotia will not divulge any proprietary or commercially confidential information contained in the proposals.
RFP applications from outside of Nova Scotia will be considered, however, air or ground transport to and from the event will not be covered by Music Nova Scotia.
Music Nova Scotia is working to provide equal opportunities in employment and to reflect the diverse communities we serve, and are proud to do so in line with our priorities laid out in the 2021-2024 Strategic Plan. We welcome and encourage applications from all diverse populations, including Indigenous people, people of colour, persons with disabilities, individuals who identify as 2SLGBTQIA+, and others who may contribute to the further diversification of ideas. We recognize the value of non-traditional education and work experience.
If you have questions or concerns about accessibility throughout the hiring process please contact:
Allegra Swanson
Executive Director
Music Nova Scotia
304-1800 Argyle St
Halifax, NS B3K 3B5
902-423-4153
